10 Tips for Effective Time Management

Proper time management can greatly alleviate the stress on us, especially in working life. Of course, the opposite is also possible. In other words, not being able to manage time correctly can also be an important source of stress. Especially in these days when communication and access to information are changing in an incredible way. Now it is necessary to keep up with the rapidly changing conditions. And this doesn’t just apply to employees, either. Time management can be summarized as using the resource you have, that is, time, in the best possible way. In this case, for an effective time management, it can be summarized as (1) avoiding unnecessary time expenditures, (2) doing the work that will lead to the right result, (3) as soon as possible. This definition is also the definition of the word efficiency, but I will use the concept of time management as it is more relevant in our language. So, how do we do what I mentioned above? Especially in such a busy and rapidly changing world? The answer to this question may easily fill a book, but I want to start with the 10 tips that I consider most important.

  1. Set your goals: Set your short-term (weekly, monthly), medium-term (3-4 months annual) and long-term (2-3 year and longer goals, ideals, etc.) goals. Sort them from shortest to longest and record them either on paper or electronically. Do not write too detailed. Remember, you only write down your goals, not everything you need to do. A maximum of 20–25 targets is a good number, too much may mean you’re too detailed. Keep these posts in an easy-to-access location, because at least once a month you’ll be checking them out to see if you’re working towards these goals.

  2. Build your priorities based on these goals you set: The goals you set above do not have to be career-related. You may also have set goals for your family. Think of these goals as your compass. Now when you start a new business, think about spending money somewhere, etc. values ​​that will guide you, these will be the goals you set.

  3. Make and use lists: Your brain is not designed to remember everything. If you give him the task of remembering everything, you’re wasting his time and energy dealing with the problems he really needs to solve. So write down anything that comes to mind. It’s an idea, a job you have to do, etc. it could be. First, start with writing down the goals you created above. Lists will help you a lot in managing your life. It also allows you to make healthier decisions about where to spend your time. Whether you use a pen or paper or an electronic to-do program. It doesn’t matter what you use, whatever comes easy to you. If I can do this work with my smart phone, with my family etc. If you want to share the lists and works I made, I recommend Wunderlist as an easy-to-use tool in Turkish.

  4. Don’t be a slave to e-mails: We receive many e-mails during the day. Most of us don’t have jobs that involve following up on e-mails by the minute. However, most of the time, we find ourselves looking at the mouse or the phone to see if new mail has arrived. Emails don’t just come with business. We may also receive e-mails that can distract us and sometimes cause us to spend hours on the internet unnecessarily. However, if we spend at least some of this time on the goals we set above…

    • Set specific times to read your e-mail and view your mail at these times.

    • Turn off e-mail alerts on your phone, it will only serve as a distraction. If you’re using an iPhone, you can set up to receive instant alerts only from people you’ve identified as important (for example, your boss).

    • Do not leave emails in the inbox after reading or taking necessary action. Send it to the archive folder with the Archive option. Working in a space with hundreds of emails will distract you. Have only the emails you’re working on in your inbox. In this way, you can easily distinguish what you are working on.

  5. Use calendar: Be sure to have a calendar, whether electronically or on paper. Set aside time on your calendar for important tasks that will take time – such as preparing an end-of-year report, helping your child with exam work. Don’t write everything you’re going to do on a calendar. Use to-do lists. Only set aside time on the calendar for tasks that will take a lot of time and will require you to work undisturbed. Look at your calendar every day or the day before and plan your day. While planning, try to prioritize the tasks that will lead you to the goals you set above.

  6. Limit your use of the internet, especially social media: If your job is not related to social media, decide how many hours a day you want to spend on facebook, twitter, etc. and set certain times to enter social media. If you wish, you can also use programs made for this job.

  7. Learn to say no: You cannot always do everything that is asked of you. Before you say yes to something asked of you, check your calendar and list. How inevitable is this job? And how well does this work serve your purposes? Finalize your yes or no decision after answering these questions.

  8. Let “eat that frog” be your first thing in the morning: “Eating a frog” is an idiom. Rather Brian Tracy It became an idiom after the book of the same name by 2. Frog here means unpleasant work that is “important but you don’t want to do”. Here’s our logic: if you get the most “gruesome” job done first thing in the morning, you’ll have done the toughest job of the day before noon and you’ll be relaxed. For this reason, eat that disgusting frog first thing in the morning and you will see that the rest of the day will be easier and more productive.

  9. Enjoy your achievements: We notice our failures, however minor, and often tend to blame ourselves for them. But we don’t do the same for small successes. They must be of significant size for us to notice our achievements. However, when we notice successes, we work more motivated and we have the chance to repeat them. Thus, we provide a more effective time and productivity management. Even if it sounds silly to you, when you have accomplished something you couldn’t do before, recognize it and congratulate yourself.

  10. Have routines in your life. Before you start work, when you get up in the morning or before you leave work, establish certain routines. These routines don’t have to be complicated, but they’ll prepare you for work and make it easier for you to “turn off the switch” and go into private life mode after work. As an example, I would like to share my own morning routine. This routine I will write is a routine I follow after coming to the office. Of course, it is not always possible to implement this routine. Sometimes there are things that you need to take care of as soon as you get to work. However, I found that trying to implement as much as possible was beneficial for me.

    • Drink your morning coffee.

    • Take a quick look at the news.

    • Quickly browse through the mails. If there is an important mail, save it in the to-do list to reply. (At this stage, I’m not interested in unimportant emails. If you’re using Gmail, Gmail’s tabbed feature works here. I only look at the mails on the primary tab. I don’t look at tabs such as Shopping, forums, Social Media.)

    • Review the calendar.

    • Review the to-do’s and decide roughly what you want to do today.

Time and productivity management is an area that is not given much importance in our country. However, it can help you do a lot of work in a short time, and it can significantly reduce your daily stress because it puts what you want to do in order.

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